Privacy Policy

Effective Date: June 11, 2026 Last Updated: June 11, 2026

1. Introduction

Friends of August Derleth (“we,” “us,” or “our”) is a nonprofit literary society and 501(c)(3) organization based in Broomfield, Colorado. We are committed to protecting the privacy of visitors to our website and members of our organization. This Privacy Policy explains what information we collect, how we use it, and your rights regarding your personal data.

By using this website, you agree to the terms of this Privacy Policy.

2. Information We Collect

Information you provide directly:

• Name and email address when contacting us or subscribing to communications
• Billing name, address, and contact information when purchasing a membership or product
• Payment information submitted at checkout (processed securely by Stripe — we do not store payment card data on our servers)

Information collected automatically:

Cookies necessary for the functioning of our online store (see Section 6)

Basic website usage data such as pages visited and time spent on the site

3. How We Use Your Information

We use the information we collect to:

• Process membership purchases and product orders
• Send order confirmations and membership communications
• Respond to inquiries submitted through the site
• Maintain records required for nonprofit and tax compliance
• Improve the website and member experience

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

4. Information Sharing

We share your information only as necessary to operate our website and fulfill orders:

Legal compliance — we may disclose information if required to do so by law or in response to a valid legal request.

Stripe — payment processing. Card and billing information is transmitted directly to Stripe and is subject to Stripe’s Privacy Policy. We do not store payment card data.

Amazon — book orders placed through our website are fulfilled by Amazon. Shipping information necessary to complete your order may be shared with Amazon and is subject to Amazon’s Privacy Policy.

Hosting provider — our website is hosted by a third-party provider. Website data is stored on their servers in accordance with their security and privacy practices.

5. Donations

If you make a charitable contribution to Friends of August Derleth, we retain your name and contact information for gift acknowledgment and nonprofit record-keeping purposes as required by law. We do not share donor information with outside organizations.

6. Cookies

Our website uses cookies to support basic functionality, including maintaining your shopping cart session and processing checkout. These cookies are essential to the operation of the store and do not track you across other websites. You may disable cookies in your browser settings, but doing so may affect your ability to complete purchases on this site.

7. Third-Party Links

This website contains links to third-party websites including Amazon. We are not responsible for the privacy practices of any third-party site. We encourage you to review the privacy policies of any external sites you visit.

8. Data Security

We take reasonable technical and organizational measures to protect your personal information from unauthorized access, loss, or misuse. Payment transactions are encrypted and processed through Stripe’s PCI-compliant payment infrastructure.

9. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this policy, to maintain membership records, and to comply with applicable legal and nonprofit reporting requirements.

10. Your Rights

You may request access to, correction of, or deletion of personal information we hold about you by contacting us at president@friendsofaugustderleth.org. We will respond to reasonable requests within a reasonable timeframe

11. Children’s Privacy

This website is not directed at children under the age of 13. We do not knowingly collect personal information from children. If you believe a child has submitted personal information to us, please contact us and we will promptly remove it.

12. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated effective date. Your continued use of the site following any changes constitutes your acceptance of the revised policy.

13. Contact

For questions or concerns regarding this Privacy Policy, please contact:

Friends of August Derleth, PO Box 321, Broomfield, Colorado, 80038 president@friendsofaugustderleth.org